Summer Conference Other Fees

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Summer Conference Other Fees

All additional fees will be charged to the group on the final invoice unless otherwise arranged.

Early Check-In and Late Check-Out Fee

Groups must check-in/out during the prearranged time period to avoid a full day charge per person. Groups will be billed for the dates indicated on their license agreement. Adjustments will not be made to billing for guests who choose to check in late or check out early.

Lockout / Lost Room Key

The group’s leader or designated representative is responsible for using a master key to provide room access for group members during a lockout. If the group leader or their representative is unavailable, the individual may obtain a replacement key at the Atrium Desk by presenting valid identification.

Please note that a $25.00 lost key fee is automatically assessed to the group’s final invoice for every replacement key issued. Individual payments for lost keys are not accepted at the desk; all key-related charges are billed directly to the sponsoring group.
 

Lost Blanket

If the blanket for a bed is missing, the group will be charged as follows: Blankets – $25.00 ea. (Subject to change.)

Lost Linen

If your group chooses to have linen, Fresno State Student Housing staff will walk the rooms and physically count the linen after check-out. If any linen is determined to be missing the charges will be applied at their full price(s) below. 

  • Hand towel – $5.00 each
  • Washcloth – $1.50 each
  • Bath towel – $8.00 each
  • Blanket – $25.00 each

No Shows

Participants who do not show for their scheduled stay, as indicated on the license agreement, will be charged for the first nights’ stay.

Room Change Fee

Room changes during or following check-in will incur a $50.00 fee. Changes are subject to availability and approval.

Room changes can be made up until the time of check-in. 

Please note that a fee will be assessed for room changes after the check-in time. 

Improper Checkout Fee

Participants must check-out of Fresno State Student Housing in person during the group’s scheduled check-out time. If the participant is checking out early or late, they must check-out in person at the Atrium front desk. Groups will be assessed a $50.00 fee per person, per improper check-out.

Lost Meal Cards

There is a $10.00 fee assessed for a lost meal card. Cards can be replaced Monday-Friday from 7:30 a.m.-3:30 p.m. at the University Dining Hall.

Debunking Beds

A limited number of beds (a maximum of one bed per room) could be debunked and placed on the floor for an additional fee. Due to the configuration of the rooms and limited personnel, the majority of beds cannot be placed on the floor. A minimum of 2-weeks prior to the group’s arrival date, the beds requiring debunking must be indicated on the roster. The rate for debunking and re-bunking is $10.00 per bed. We cannot accommodate requests to debunk beds if it is received less than 14 days prior to arrival.

Damage

The sponsoring group is financially responsible for any damages or item replacements occurring during the stay. Charges are calculated based on current labor and material costs and are subject to market increases.
 
Assessment of damages is determined by the location of the incident:
 
  • Bedroom Areas: Assessed for shared bedroom damages.
  • Suite Areas: Assessed for shared living, bathroom, and hallway damages.
  • Common Areas: Assessed for damages in shared floor or hall facilities (e.g., laundry rooms, study lounges, balconies).

All damages beyond normal wear and tear—specifically those not documented on the master inventory form or Room Condition Report (RCR) at check-in—will be repaired and billed directly to the group. Individual payments for damages are not accepted; all maintenance and replacement costs will be reflected on the group’s final invoice.

Children

If children accompany a parent, they may stay in the same room as long as there is a bed available. Children 5 and under: Parent is charged for single room and child stays for free. Children over 5: Parent and child each charged for their own bed.

Special Circumstances

The following Special Circumstance Fees may be applied (with notice) to your group’s final bill. If any of the following special circumstances arise during your group’s stay, an agreement must be signed prior to action.

  • Check-in/out between the hours of 10:00pm – 6:00am (if available)
    • Under 100 guests: $50.00
    • 101 – 200 guests: $100.00
    • 201 – 300 guests: $150.00
    • 301+ guests: $200.00
  • Facility, classroom and vendor reservations exceeding a total of 10 reservations coordinated by Fresno State Student Housing: $50.00 fee
    • Pillow & Pillowcase – request prior to check-in: $5.00 per pillow
    • Linen packets – request prior to check-in: $20.00 per packet Per 7 days
      • Print outs and photo copies exceeding 25:
        • $0.25 per color print out
        • $0.15 per BW print out and copy

Note: Other special circumstances which are not listed above will be reviewed on an individual basis and fees will be proposed and charged upon approval by the group leader. All special circumstances must be in writing and are considered an amendment to the contract.