Summer

Conference

Payment

Home / Summer Conference Payment

This Page is for Summer Conferences. 

Not for Summer Arts or Summer Housing Residents.

For Fresno State Student Housing payments, go here.

Summer Conference Payment

All payments must be made in U.S. Dollars and drawn on a U.S. Bank.

How to Pay

  1. Click the button below and fill in your info and transaction type.
  2. Click on the “Continue to Verification Page” button.
  3. You will be redirected to a new page; verify that the info you provided is accurate.
  4. Once you’re sure the info is correct, click the “Continue to Secure Payment Page” button.
  5. You will be redirected to USAePay; fill in your credit card information and an optional email for the receipt.
  6. Click the “Process Payment” button to finish your payment.

Room Charges

Invoices and statements are mailed to the person who signed the Preliminary Request Form and reflect the following charges:

Holding a Reservation
10% (20% for new groups) deposit of room charges is required when submitting “Summer Housing Facilities License Agreement” to hold your group’s reservation. The 10% (20% for new groups) deposit is calculated on the group reservation number submitted on the Preliminary Request Form.

Two Weeks Prior to Arrival Date
40% (50% for new groups) deposit of room charges is required two weeks prior to group’s arrival date. The 40% (50% for new groups) calculation is based on the number of beds reserved by the group. The invoice is mailed to the person who signed the Preliminary Request Form.

Check Out
Final payment is due following check-out. The final invoice provided will be for the remaining 50% (30% for new groups) and include charges for the guaranteed or actual number of guests, whichever is greater. Also included is the early check-in fee, late check-out fee, lost keys, lost linen, any additional rental or equipment charges and damages. To obtain the entire amount owed for the group, the 10% (20%), 40% (50%) and final invoice (50% or 30%) need to be added together and any payments made subtracted. Payment is due upon receipt of invoice.

Food Charges

University Dining Services will provide invoices at the completion of the conference. Charges are calculated on the guaranteed or actual number of guests, whichever is greater. University Dining Services requires a purchase order prior to arrival. Questions about the purchase order request can be directed to 559.278.3904. Full payment is expected upon receipt of invoice.

Facility Fees

Charges and payments for use of university facilities will be provided separately and are payable upon receipt.

Cancellation

Penalties apply if a group cancels their reservation 90 days or less prior to the group arrival date. See license agreement for more information.

Room Charges:

Invoices and statements are mailed to the person who signed the Preliminary Request Form and reflect the following charges: 10% (20% for new groups) deposit of room charges is required when submitting “Summer Housing Facilities License Agreement” to hold your group’s reservation.  The 10% (20% for new groups) deposit is calculated on the group reservation number submitted on the Preliminary Request Form.

40% (50% for new groups) deposit of room charges is required two weeks prior to group’s arrival date.  The 40% (50% for new groups) calculation is based on the number of beds reserved by the group.  The invoice is mailed to the person who signed the Preliminary Request Form.

Final payment is due following check-out.  The final invoice provided will be for the remaining 50% (30% for new groups) and include charges for the guaranteed or actual number of guests, whichever is greater.  Also included is the early check-in fee, late check-out fee, lost keys, lost linen, any additional rental or equipment charges and damages.  To obtain the entire amount owed for the group, the 10% (20%), 40% (50%) and final invoice (50% or 30%) need to be added together and any payments made subtracted.  Payment is due upon receipt of invoice.

Cancellation:

Penalties apply if a group cancels their reservation 90 days or less prior to the group arrival date. See license agreement for more information.

Food Charges:

University Dining Services will provide invoices at the completion of the conference. Charges are calculated on the guaranteed or actual number of guests, whichever is greater.  University Dining Services requires a purchase order prior to arrival.  Questions about the purchase order request can be directed to 559.278.3904.  Full payment is expected upon receipt of invoice.

Facility Fees:

Charges and payments for use of university facilities will be provided separately and are payable upon receipt.