* Availability will be determined based on the return of the Preliminary Request Form.
Arrival / Check-In
In order to ensure the facilities are ready for each group’s use on the reserved arrival dates, check-in is available after 2:00pm. Check-in location will be provided prior to your stay. Groups specify in advance a specific time period for their group check-in and check-out. All procedures including time and location will be confirmed and discussed. Housing staff will complete a room assessment prior to your stay and the condition of the room will be recorded. At check-in, you will sign for your room key, the check-in roster, parking passes (if any), linen (if provided), and meal card (if provided).
Report to your Summer Supervisor if you notice any issues with your key, meal card, or room immediately after check-in.
P27 is located adjacent to our complex and is the only parking lot available for overnight guests. Summer conference guests may park cars in this lot during their stay, free of charge (subject to change). Each car must have a summer conference parking pass visible displayed on the dash of the car. The number of summer conference parking passes that your group will require must be prearranged a minimum of 30 days prior to your arrival. Parking passes will be handed out at guests at time of check-in.
If there is not another group checking in to the same facility on the designated arrival dates, it may be possible to arrange for an early check-in. In order to avoid a full day charge for each early check-in, the check-in must be completed within the prearranged time frame and on the scheduled check-in date. Groups will be billed for the dates indicated on their license agreement. Adjustments will not be made to billing for guests who choose to check-in late.
Arrangements must be made a minimum of 30 days in advance and are subject to availability.
Participants who do not show for their scheduled stay, as indicated on the license agreement will be charged for the first night’s stay.